Notification emails send after submitting forms and can use conditional logic to know which ones to send. For example, a form owner can set up several identical emails that send to different account owners based on an answer chosen in the form. Many form owners choose to make a copy of the email and set logic to tell when to send each one, but there’s a better way. See how routing Notification emails with Email Routing items works.
Notifications are emails sent by Formsite after every new form result gets successfully created. Form owners send emails for many reasons and the Notification formats vary depending on the desired outcome. Example Notifications include:
Many forms have the need for collecting multiple entries from a single source. For example, registration forms with one or more registrants need the ability to repeat fields for each one. Formsite provides a few ways to set up forms for repeating fields and pages for entering multiples.
Examples of forms needing repeat fields include:
We covered this topic a few years ago and it deserves an update due to changes in both systems. For form owners who want to send reminder emails to form visitors or an email list, this shows one way to do that. This technique requires a Formsite account at the Pro 1 or higher service level and a Mailchimp account.
The Description Text item lets form owners add formatting content to their forms. This content is text content, images, and sometimes custom code. As with the Custom Code item, the Description Text content does not collect answers so they appear as formatting items, not input items. Considering that they are not input items, they do not appear in the results but only on the form itself.
Examples of content added with the Description Text item:
Form owners sometimes request help to limit their visitors to one result per person. Formsite has a few ways to prevent duplicate results to keep their Results Tables tidy. These built-in functions help to prevent cheating, block spammers, and other useful tasks, too.
Some places to prevent duplicate entries include:
The most effective way to prevent duplicates is to choose a required item and set its Unique setting. The Unique setting looks through every result in the Results Table for the same value, then returns an error message if it’s already there.
Using the Unique setting with the Email Address item works the best, though other items work as well. Applying the setting on the visitor’s ‘last name’ item would prevent more than one result for the entire family, for example.
Take care, however, in case there are more than one family with the same last name. Other items that can be unique would include neighborhoods, picking teams, auction amounts, etc.
The Form Settings -> General -> Security page contains a setting to Prevent Multiple Submissions Per User. This setting works differently than the Unique setting in that it helps to prevent accidental duplicate submissions.
Enabling this setting sets a cookie on the visitor’s browser and prevents the same form from submitting from that specific browser. Using a different browser or clearing the browser’s cookies allows the visitor to easily work around that setting. Since the Unique setting works entirely in the background, we recommend using that instead.
Another way to prevent duplicates is to use the Save & Return feature. That lets form visitors create accounts on the form to complete the form over multiple visits. If the visitor doesn’t remember if they’ve submitted the form, logging in will show any previous results.
Formsite form owners can add tracking to their forms from any service they prefer. Many choose Google Analytics for its speed, reliability, and integration with Google Ads. For forms already set up with Google Analytics and for new implementations, Google Analytics 4 (GA4) is the newest way to go.
For forms already using Google Analytics, you still need to change to GA4. This is a service change by Google and the old Analytics has a scheduled date to stop working:
On July 1, 2023, standard Universal Analytics properties will no longer process data. You'll be able to see your Universal Analytics reports for a period of time after July 1, 2023. However, new data will only flow into Google Analytics 4 properties.
source: https://support.google.com/analytics/answer/10089681
Formsite online forms give form owners professional forms for collecting answers. The submitted answers get saved securely in the form’s Results Table as a new row for each new submission. The need to search results for specific names or other data led to development of a few specialized tools.
Account owners can search results in many ways including visually scanning the Results Table or using the Results Filters. The way you choose depends on the number of results, if they’re in the same form, and more.
As part of Formsite’s continuous improvement, the latest interface design now appears in all accounts. In addition to a style update, some areas with lists of settings are enhanced with the new List Navigation. The new List navigation style brings a more intuitive and simplified organization for lists of settings. Several pages in Formsite accounts have ways to create multiple settings and display as a list:
Custom Code items let form owners add code to do special things on their forms. Examples include embedding videos, adding HTML or CSS, and collecting values from scripts. A common question is how to save the output of the Custom Code values in the form’s Results Table.
Custom Code items place their code on the form but do not have a built-in input field, like other form items. Short Answer items, for example, have an input field where visitors enter their text, then that text saves in the result. Since Custom Code items only display their contents, there’s nothing that can collect a value.